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Tricks & Tips

Posts Tagged ‘Word Documents’



You may know Adobe Acrobat as the program that opens your PDF files.  Did you know it is bloated and far slower than other tools that do the same and more?  We haven’t used Adobe Acrobat in years (what is a PDF anyway?).

Better alternative: Use free app, PDF-XChange, to open your PDF files.  Not only view, but fill in forms, add comments, and save or print features are all included. Learn more…

We previously recommended FoxIt.  It’s a bit faster, but doesn’t have all the features of PDF-XChange.

Convert PDFs to Word documents
Need a PDF converted to a Word document so you can edit, or copy the text?  Use free online app, PDF to Word.

Why so much about PDFs?
PDFs replace paper.  We print most documents to PDF, instead of real paper.  Learn how in our Paperless Office series: Part 1, Part 2, Part 3.

In the news…
Think you’re identity is safer because you don’t have accounts with FaceBook, Twitter, and other social networking sites?  Maybe not!  Continue reading…


How to Password Protect Your Files

September 25th, 2008

One customer writes in to ask:
“How can I make attachments secure when sending emails?   Is there a way I can have them password protected for WORD docs or PDF’s?”

This is a good question!  Last time I wrote about www.transferbigfiles.com.  This would be the easiest way when sending by email.  When there, click Advanced Options to set a password on the file before you send it.

On the other hand, most applications allow you to set a password for the files they create.  For example, QuickBooks lets you password protect your company file.  MS Office allows you to password protect their files.

For Office 2007 instructions: http://office.microsoft.com/en-us/word/HA101483331033.aspx
For Office 2003 instructions: http://www.microsoft.com/protect/products/yourself/office2003.mspx
(the above include options for MS Word, Excel, Power Point, etc)

To password protect a ZIP file, or Compressed Folder, in Windows XP: Open the zip file, choose the “File” menu, select “Add a Password.” Enter the password and confirm the password.

To password protect a PDF
you need a real PDF application, not just the free ones.  For example, Foxit, or Adobe Acrobat.  Foxit Pro allows you to password protect PDFs, as well as annotate, search, copy text, create forms, spell check, and tons more.  It’s well worth the $39.  Or, you can just send with a password using transferbigfiles.com.

For other applications, search for “password” in their help system and you should quickly get your answer.  Or just ask in the comments and I’ll look it up for you.


Convert from one file type to another –
Have you ever had a .DOC file but didn’t have MS Word? Or a .TIFF file and not the right image program? Or a .WAV and need a .MP3? The list goes on. You Convert It  allows you to select  one file and it will convert to the type you need it in!

Send large files to someone –
Email is NOT the best way to send a large file (really, anything over 5-10MB). If you have a 100MB file and need to send it to someone, select the Send Files tab across the top of the site. Specify the email address to send to, and select your file. Send!

They have a few other neat features too, check it out … www.youconvertit.com