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Tricks & Tips

Posts Tagged ‘Printing’

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Today we present a new style for Tips & Tricks.  This is an original video we created to demonstrate How to Print on Envelopes:

  1. Watch our short 2 minute video: How to Print on Envelopes (click here)
  2. Print or view the step-by-step textual guide
  3. Try it!  We welcome your feedback.  Or, if you try this tip and need help, feel free to ask in the comments section.
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Print What You Like (Easy!)

October 28th, 2008
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www.printwhatyoulike.com is a dead simple way remove images, ads, or unneeded text from a crowded web page your about to print.  Skip the fluff and the wasted ink and print what you like.

“Save money and the environment by reducing your paper and ink usage” – printwhatyoulike.com.

Again, this is easy and takes seconds.  Just move your mouse over what you want and click.  A few options are on the left and then click the Print button when you’re ready.

Tip: You can click multiple boxes of text, and then click Isolate to remove everything else.  Just play around a few times.

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The extra clutter along the edges drive me crazy sometimes when I want to print a nice document of a webpage.   It doesn’t always matter, but often I don’t want the extra details like the URL, page numbers, date, etc.  Here’s how you can leave those off:

Internet Explorer –

  1. From the Print menu, click Page setup (or hold ALT + F, then hit Print setup)
  2. Delete everything from the Header and Footer fields
  3. Click OK

Firefox

  1. From the File menu, click Page Setup
  2. Click the Margins & Header/Footer tab
  3. In the Headers and Footers area, set all the fields to —blank–
  4. Click OK

Now print clean pages of exactly what you wanted!

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  1. Don’t print in color. When printing, choose File -> Print.  Click Properties button beside your printer.  This page, or the Paper/Quality tab, will have an option to print in color or black & white.  (You can actually make this the DEFAULT method by going to Control Panel, Printers, right click your printer, and choose properties.  Set these the way you want it and each time it will print default that way.)
  2. Only print what you want. Why print the WHOLE page when you just want that text, for example, a recipe.  Highlight just the text you want with your mouse, then go to File -> Print.  In the Print range box choose Selection, and OK.  This will ONLY print what you have selected, instead of all those ink hungry images.
  3. Get a laser printer. Most of us use ink jet printers.  Why?  We bought them because they’re supposed to print great photos, AND print our documents.  However, you can get a basic laser printer for less than $100 (http://www.google.com/products?q=laser+printer&btnG=Search+Products&hl=en), replacement toner less than $50, and they yield a lot more pages (and faster too!).
  4. Use a professional printer. After buying a photo printer, ink, and photo paper, a 4×6 can cost around $.25 to print.  Snapfish, Shutterfly (online printing), or your local pharmacies make higher quality prints for far less! $.09 from Snapfish and mailed to you, or upload to Walgreens.com and pickup an hour later for $.19 a piece.
  5. Don’t print – simple as that. Just save it to PDF, or electronic format.  Install CutePDF to print directly to a PDF, just like a real printer. See more details here. I print to PDF 90% of the time.
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How to Reprint Documents

April 24th, 2008
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Windows Only

Have you ever printed something, the printer jams (ha!) and you lost the document? Or you need to reprint something you no longer have on file? Or, just simply need a history of what’s been printed?

A few weeks back I enabled “Keep printed documents” for my printer and now I have a complete history of everything printed!  I can reprint anything. I’ve already saved myself some time. If this sounds like something you’d like, here are the simple steps:

  1. Start, Control Panel
  2. Click Printers
  3. Right click on your printer and choose Properties
  4. Click on the Advanced tab across the top
  5. Put a check in “Keep printed documents”

Now to view or reprint a document, follow steps 1 and 2 above, then double click on your printer for a list of previously printed items.

The only problem with enabling this is, now you will have to manually empty your history from time to time. Again, steps 1 and 2 above, double click your printer, click Printer at the top left, and click Cancel All Documents.

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Paperless Office – Part II

March 18th, 2008
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Not Printing (conventionally)
Another way to reduce paper is to stop printing.  Instead, print to PDFs. The free application below installs itself as a printer in your computer. Any page you could print can be saved as a PDF, or electronic document.

It’s cheaper (no ink/paper), faster, and most importantly, future reference is easy. I print to PDF any receipts of things I buy online. In a few seconds I can bring up any of them, even from years ago.

I store my PDFs in a receipts folder I created in My Documents. I sort them chronologically and of course, name them to include lots of key words so I can find them easily. (Eg. Bank of America Biz CC – 1.1.08.pdf)

Print office documents, email messages, images, web pages, etc. to a PDF file. This application is a must-have.

Install & Use – 
Download directly at: http://www.cutepdf.com/download/CuteWriter.exe (from www.cutepdf.com). The install should be a simple Next, Next, Next, Finish. Then just choose File and Print, as you normally would, and choose CutePDF as the printer. You should quickly get a Save As box. Move to your My Documents folder, name it, and save it!

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