Mac/Windows/Linux: Dropbox syncs your files across two or more computers. This program makes it so easy! Basically you have a “virtual” folder. Anything you put in here is instantly copied to all the other computers.
Example: While traveling with your laptop, you make changes to a Word document. When you get home, the document is there on your desktop computer with the updated changes. No files to copy or wrong versions to worry about.
Don’t have your computer with you? You can access all your files via Dropbox’s web interface anytime. Need to send a large attachment? You can share specific files with others via a direct link.
Dropbox helps your business send large files, synchronize remote workers, easy off-site backup, and recover deleted files. This program is smart.
Watch the video tour: getdropbox.com/screencast
Ready to sync to your second computer? Just download and install there also and your ready!
Posts Tagged ‘Backup’
The data you hold so precision is only as good as its backup. Your backup can only be trusted if it is monitored, verified, and tested.
Let me get right to the point: You need a UPS (Uninterruptable Power Supply, aka. “battery backup”) on most electronic devices you own, especially your computer. If you value your investment, or the data you have collected, don’t skimp here.
Without a UPS, your computer or other electronic device plugs into your electrical outlet and is subject to whatever voltage comes down the line. Low voltage (brownout), high voltage (spike or surge), or other conditions feed right into your device. This can cause minor damage or complete failure.
A UPS plugs into the outlet first. It conditions and protects the power it supplies to your computer. And they work well. If they don’t, most manufactures offer a warranty of coverage of ($25,000 or more) to compensate.
A UPS is commonly known to provide battery time to sustain your computer while the power is out. On a basic UPS you have 5-20 minutes, tops. This is enough time to save your work and shutdown. Or to prevent shutdown if your power is on the blinks. To provide sustained uptime, that would be a generator. 😉
Don’t wait for a problem to occur to take this serious. The common manufacture for UPSes is APC. Office Max sells these for $40 – $100.
Here’s a pretty well written FAQ I found online: http://www.jetcafe.org/~npc/doc/ups-faq.html.
You *MUST* Have a Backup
Options for backup are as simple as purchasing a backup hard drive from a local electronic retailer or backing up to an offsite server (we provide offsite backup services as well as so many others online). Some hard drives you might purchase include software for backing up. This works, or, we have used Cobian in the past. We are currently testing new backup software, SyncBack. I’ll write more later on how to choose the best software.
If you’re going to store everything on your computer and throw away the original, you might ask, “Can I store receipts electronically for the IRS?”
Does the IRS accept digital receipts? Yes. According to ruling Rev. Proc. 97-22, the IRS allows one to prepare, record, transfer, index, store, preserve, retrieve, and reproduce books and records by either electronically imaging hard copy documents to an electronic storage media, or transferring computerized books and records to an electronic storage media that allows them to be viewed or reproduced without using the original program.
Can I throw away my receipts once I have captured an acceptable image? Yes. According to ruling Rev. Proc. 97-22, the IRS permits the destruction of the original hard copy books and records and the deletion of original computerized records after a taxpayer completes testing of the storage system.