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Tricks & Tips

Posts Tagged ‘Attachments’

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Sometimes we forget to attach a document or file before sending an email.  The following tools look for keywords in your email to determine if anything is attached.  When you hit send, a popup reminds you if you didn’t attach anything (if you didn’t intend to attach a file, no popup will appear).   Pretty smart.

Choose one of the following to install that best fits your needs:

In the news…
$40 computer?
Wow… I can see some awesome potential.  News Clip or Photos and Learn More

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Why The Red X In My Emails?

March 17th, 2009
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One customer asked:
“Why is it when I open certain emails, the picture shows up as a blank box with a little red square in the upper left corner?”

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Answer
For security, most email applications disable pictures by default.  Instead of seeing the photo, you see a blank white box with the red X (above).  If you trust the sender and want to show the pictures, right click on it and choose Download Pictures.  Or, there may be a link at the top that says “Show Images”.

Other reasons for this could be the sender didn’t attach the picture correctly or the linked photo isn’t valid or online.

Want to permanently allow images?
Try adding the sender to your address book.  Often this tells your email program you trust the sender.  Or to allow ALL images, follow the instructions for your email program:

  • Outlook 2003:  Tools -> Options -> Security -> Change Automatic Download Settings -> Uncheck “Don’t download pictures or other content automatically in HTML email.”
  • Outlook 2007:  Tools -> Trust Center -> Automatic Download -> Uncheck “Don’t download pictures…”
  • Outlook Express:  Tools -> Options -> Security tab -> Uncheck “Block images and other external content in HTML e-mail”

Why? ( technical )
Images in emails can expose many extra details about you.  By requesting the image, one can determine that you did open their email.  They could also record details such as your IP address (almost your physical location).  Typically this is harmless for statistical reasons only.  However, think about opening images in a spam message – you just told the spammer that you check and read your email!


A little extra…

Tax Law:  The 25 Most Frequently Asked Questions

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Electronic Faxes
There are alternative options to the traditional fax.  Myfax.com offers a service by which you receive your faxes via electronic documents.

Receive
When someone sends you a fax, it shows up in your email as a PDF.  Review faxes before printing (eg. spam) or archive.  Or, use their website to view your fax history (reprint, see fax numbers, etc).

Send
You can also send faxes through your email.  Create an email, attach a document (PDF, Word, etc) and send to myfax.com! They will deliver the document to the specified fax telephone number.  You don’t even need a fax machine. Simple.

Service
Their service does start at $10/mo, but well worth it! For example, we’ve call forwarded existing business fax lines to the new toll-free number for immediate transition to myfax.com. Permanent call forwarding of a line is much cheaper than paying for a dedicated fax line.  Ultimately, an overall savings, and a better product.
I’ve been using myfax.com for about a year now.  If you still have to fax, this service will increase efficiency and help keep the paper at bay. Learn more at www.myfax.com, reply to this email, or call us.

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